Holy  Spirit  Encounter  Team  Assignments

Team Assignments can change to meet Encounter Weekend needs. Due to different schedules, room assignments are made according to teams. 


Women's Encounter ~ October 8th-10th, 2021


Tracy Dean (intercession lead)

Danielle Borton

Denise Davis

Lisa Kilthau

Nancie Hogan

Terri Spradlin

Tiffany Sorrow

Trista Dickey

Wendy Hill



Conference/DOrm Servers

Lorna Hall (Dorm Lead) (PR)

Alicia Bannerman (Conference Lead)

Heather Leppa

Jennifer Utshudi

Julie Davis

Kris Russell

Lily McBride

Linda Woolums

Sheena Ducat

Shikita Reed




Susan Evans (Snack Shack Lead)

Dawn Ward 


Ingrid Bundy (Chapel Lead)

Kat Creary (PR)

Kylie Ward

Megan Thomas(PR)

Sydney Jackson



A/V Technology

Alyssa Calhoun (A/V Tech Team)




Trista Dickey (Registration lead)

Treva Richter Picture Taker


Prayer Rooms (PR)

Terri Dove (Prayer Room Lead)

Al Laird

Amber McDaniel

Brenda Cox

Christina Alston

Cindy Mewborn

Cindy Calhoun

Darryl Logan

Greg Dove

Hannah Langley

Jason Mauldin

Kat Creary

Leigh Wynn

Megan Thomas

Lorna Hall

Nancy Laird

Rachael Hogan

Renee Graham

Shanna Ammons

Susan Evans

Susan Logan

Treva Richter





















Prayer Room escort

Donna Neal (Prayer Escort Lead)

Autumn Dickey

Mckenzie Dickey




Kitchen & Dining

Kenny Bundy (K&D lead)

David Hall

Don Runkle

Keith Richter

Mike Mewborn



Dining Team

Brandi Brassell

Eliana Brooks



Team Responsibilities

Keep in mind, team responsibilities can be altered or adjusted to meet encounter weekend needs. Please see Team Lead for any questions related to responsibilities.



This is one team that can sometimes wears two hats, if also mixed with Dorm. The team functions as one, dividing responsibilities of both Intercession and Dorm throughout the weekend.


Before weekend starts: (Friday afternoon)

  • prayer walk dorms and rooms, anoint with anointing oil

During weekend:

  • available throughout the weekend to intercede during all conference sessions, prayer rooms, and chapel services
  • remains mindful to keep individual guest prayer needs for chapel services
  • remains sensitive to the spirit throughout the weekend, communicating words of knowledge from holy spirit to intercession lead


Before weekend starts: (Friday afternoon)

  • inspect room (trash, bed/lighting issues, bugs, etcs.)
    • open blinds (keep closed for summer weekends)
    • turn on lights in hall & rooms (rooms: not all lights, make inviting)
    • set room temperature to 70 degrees (ac summer, heat winter)
  • stock rooms
    • toilet paper (1 on roll and 1 back up on toilet)
    • paper towels (1 on closet shelf)
    • soap (1 per sink)
    • tissues (1 on sink, 1 in room)
    • hand towel on each bed
    • supplies basket (1 per room)
    • trash cans empty with bag

Friday, as Guests Arrive:

  • assist guests as they check-in (hope hall)
    • help welcome, make them feel at home
    • help unpack car
    • offer to assist them settling into room
    • direct or take to dinning hall for dinner (6:30 - 7:30 PM)
    • meet with dorm lead & team meeting once conference begins (approx. 8 pm)

During weekend:

  • wake guest (as requested)
  • ensure guests are at proper location
    • Chapel by 8:20 am (chapel at 8:30 am)
    • conference after sat. afternoon break (time varies)
    • chapel after sat. dinner (time varies
  • pick-up trash as needed
  • clean/restock bathrooms (see form lead for backup supplies)
  • empty trash
  • make beds
  • lay papers and bottled water on beds (water only at night)
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel

Sunday Shut-down (hope & grace hall)

  • collect linens (hand towels & bathmats) in hallway
  • collect guests' name badges with room keys (have guest wear bed name badge)
  • pick up trash/debris on floors
  • inspect for left items (leave in lobby)
  • wipe countertops/sink/mirrors/showers (WATER ONLY)
  • brush toilet (as needed)
  • empty all trash
  • pull soap, supply baskets, paper products take to room 108 (leave 1 toilet paper on roll)
  • take linens to white columns office to wash
  • prep rooms for next weekend on beds in 108 (6 hand towels, restocked supply basket, 2 hand soaps, 1 paper towel, 1 backup toilet paper, 2 tissue boxes)

conference team

Before weekend starts: (Friday afternoon)

  • inspect room: trash, close blinds, set temp to 70 degrees
  • set tables: 5-6 per table (women); 4 per table (men & teens)
  • tape trash bags (2 per table)
  • stage tables (table name, tissues, food baskets, guest name, notebook & pen)
  • ministry papers
    • release forms (adult weekends)
    • forgiveness heart
    • prayer room sign-up card
  • inspect & stock bathrooms: toilet paper, paper towels, soap, trash
    • ensure both bathrooms are marked for the appropriate weekend (double men or women)

During Weekend

  • give prayer sign-up cards to conference lead
  • inspect conference room: straighten chairs/tables and collect trash from tables & bags
  • monitor bathrooms (extra supplies in snack shack)
  • restock table supplies as needed: food, tissues, ministry items for talks
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel

Sunday Shut-down (following faith & healing talk)

  • wipe down tables
  • empty Trash
  • reset for next weekend or inventory & pack supplies (give list of needed items to holli) *as instructed: leave if another weekend immediately follows

Chapel & Media Teams

Before weekend starts: (Friday afternoon)

  • set up holy of holies
  • place 2 round tables up front (both sides) and decorate
  • setup chairs to accommodate guest count (orient facing holy of holies/altar)
  • check curtains for gaps and clip (extra pins in chapel storage room)
  • place tissues throughout chapel
  • place mints under front 2 center chairs
  • check supplies in storage, ensure all items needed for chapel services are available
  • make nail necklaces (as needed)
  • charge up-lights and place along outer wall along guests' chairs

During Weekend

  • set worship atmosphere in chapel (music)
  • charge up-lights
  • light candles in holy of holies and on both side tables before services
  • catch and cover guests during ministry (pull in members from other teams as needed)
  • be involved in worship and attentive to guest
  • reset chapel: straighten chairs as needed, empty trash, restock tissues and mints, set up for next chapel service
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
      • meet during sat. lunch in chapel


After Guest go to Throne Room

  • straighten & Inventory supplies on chapel shelves (give list of needs to holli)
  • set up for final talk (conference chair)
  • set up for alabaster jar (3 ottoman seats)
  • ensure individual anointing oils for guests and tissues are in altar

Chapel Shut-down

  • straighten chairs
  • empty trash


Prayer Team

Before weekend starts: (Friday afternoon)

  • establish & inspect prayer rooms
  • check supplies: tissues, anointing oil, trash cans, mints, chairs (3-4)
  • prayer escorts begin adding guests names to prayer sign-up sheet (see conference lead)

During Weekend

  • meet with prayer team (during sat. morning chapel)
  • report to prayer team lead for room and partner assignment
  • keep prayer rooms clean and stocked
  • assist where needed on weekend when not in prayer
  • participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel
  • Prayer Escorts: work through prayer sign-up sheet
    • ensure prayer room numbers and sheets are taped to doors
    • add guests to prayer sign-up (see conference lead for sign-up cards)
    • check with prayer room members for relationship conflicts before pulling guests
    • pull guests from conference and escort to prayer room (1 guest per table)
      • confirm guest is comfortable with someone of the opposite sex in prayer room (as necessary)
      • document prayer team members and start and finish times on Prayer Room sheet
    • communicate to prayer lead progress each day

Sunday Shut-down (when prayer rooms are closed)

  • return chairs to proper location
  • remove hse supplies: trashcans, mints, paper on doors
  • give all prayer papers to registration lead


Kitchen & dining Team

Before weekend starts: (Friday afternoon)

  • inspect dinning room: report to kitchen lead for further kitchen assignments & instructions
  • straighten tables and chairs
  • inspect bathrooms & stock as necessary (toilet paper, paper towels, soap)

During Weekend

  • Report to Kitchen Lead for further Kitchen assignments & instructions
  • stage serving area: plates, utensils, and napkins. cups and ice at beverage station
  • assist kitchen lead in meal preparation
  • assist guests with beverage refills, serve dessert at tables (cookies)
  • clean-up following dinner: clear and wipe tables, straighten chairs, sweep, empty trash, inspect/restock bathrooms

Sunday Shut-down (following Throne Room)

  • report to kitchen lead for further kitchen assignments & instructions
  • assist throne room team in clearing tables (throne room lead)
  • wash dishes and begin to pack-up supplies (see kitchen Lead) *as instructed: leave if another weekend immediately follows)
  • reset tables and chairs in dining hall
  • inspect bathrooms: empty trash
  • inventory kitchen supplies (give needs lists to holli)