Holy  Spirit  Encounter  Team  Assignments

Team Assignments can change to meet Encounter Weekend needs. 


                   Women's Encounter ~ May 20th-22nd, 2022


Cindy Calhoun (Intercession Lead)

Cindy Ash

Christine Freeman

Danielle Borton

Denise Davis

Jenny Stevens

Kendra Necastro

Lisa Kilthau

Marlene Necastro



Conference/DOrm Servers

Lorna Hall (Dorm Lead) 

Wendy Hill (Dorm Co-Lead)

Cindy Mewborn (Conference Lead)

Jamie Gilbert

Kelsey Patterson

Leigh Hudson

Nikki Namer


Daisy Rentas (Snack Shack Lead)

Casandra Erdelyi




Autumn Dickey (Chapel Lead)

Ashley Morgan

Jordan Allen

Lainey Barden



A/V Technology

Alyssa Calhoun (Lead)

Grant Necastro 


Trista Dickey (Registration Lead)

Ingrid Bundy - Check In

Trista Dickey - Picture Taker


Prayer Rooms (PR)

Holli Newman (Prayer Room Lead)

Aaliyah Frazier

Al Laird

Alyssa Calhoun

Christa Stripling

Donna Neal (Baptisms)

Ingrid Bundy

Jason Mauldin

Jessica Frazier

Jessica Harper

Julie Walker

Karen Harper

Kim Jarvis

Keith Richter

Leigh Wynn

Lorna Hall

Mia Puleio

Nancy Laird

Sha Nelson

Shasta Verdin

Stacey Necastro

Tom Necastro

Treva Richter

Trista Dickey

Wendy Hill






Prayer Room escort

Brandy Bailey (Prayer Escort Lead)

Jordan Allen

Mckenzie Dickey


Kitchen & Dining

Kenny Bundy (Kitchen Lead)

Elijah Dickey

Keith Bailey

Mike Mewborn

Michael Necastro


Keith Richter (Dining Lead) 

Al Laird

Dutch Nelson

Grant Necastro

Michael Morgan

Tom Necastro


Team Responsibilities

Keep in mind, team responsibilities can be altered or adjusted to meet encounter weekend needs. Please see Team Lead for any questions related to responsibilities.



This is one team that can sometimes wears two hats, if also mixed with Dorm. The team functions as one, dividing responsibilities of both Intercession and Dorm throughout the weekend.


Before weekend starts: (Friday afternoon)

  • prayer walk dorms and rooms, anoint with anointing oil

During weekend:

  • available throughout the weekend to intercede during all conference sessions, prayer rooms, and chapel services
  • remains mindful to keep individual guest prayer needs for chapel services
  • remains sensitive to the spirit throughout the weekend, communicating words of knowledge from Holy Spirit to intercession lead


Before weekend starts: (Friday afternoon)

  • inspect room (trash, bed/lighting issues, bugs, etcs.)
    • open blinds (keep closed for summer weekends)
    • turn on lights in hall & rooms (rooms: not all lights, make inviting)
    • set room temperature to 70 degrees (ac summer, heat winter)
  • stock rooms
    • toilet paper (1 on roll and 1 back up on toilet)
    • paper towels (1 on closet shelf)
    • soap (1 per sink)
    • tissues (1 on sink, 1 in room)
    • hand towel on each bed
    • supplies basket (1 per room)
    • trash cans empty with bag

Friday, as Guests Arrive:

  • assist guests as they check-in (hope hall)
    • help welcome, make them feel at home
    • help unpack car
    • offer to assist them settling into room
    • take guests to conference at (7:30 PM)
    • team meeting (8 pm)

During weekend:

  • wake guest (as requested)
  • ensure guests are at proper location
    • Chapel by 8:20 am (chapel at 8:30 am)
    • conference after sat. afternoon break (time varies)
    • chapel after sat. dinner (time varies
  • pick-up trash as needed
  • clean/restock bathrooms (see form lead for backup supplies)
  • empty trash
  • make beds
  • lay papers and bottled water on beds (water only at night)
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel

Sunday Shut-down (hope & grace hall)

  • collect linens (hand towels & bathmats) in hallway
  • collect guests' name badges with room keys (have guest wear bed name badge)
  • pick up trash/debris on floors
  • inspect for left items (leave in lobby)
  • wipe countertops/sink/mirrors/showers (WATER ONLY)
  • brush toilet (as needed)
  • empty all trash
  • pull soap, supply baskets, paper products take to room 108 (leave 1 toilet paper on roll)
  • take linens to white columns office to wash
  • prep rooms for next weekend on beds in 108 (6 hand towels, restocked supply basket, 2 hand soaps, 1 paper towel, 1 backup toilet paper, 2 tissue boxes)

Conference team

Before weekend starts: (Friday afternoon)

  • inspect room: trash, close blinds, set temp to 70 degrees
  • set tables: 5-6 per table (women); 4 per table (men & teens)
  • tape trash bags (2 per table)
  • stage tables (table name, tissues, food baskets, guest name, notebook & pen)
  • ministry papers
    • release forms (adult weekends)
    • forgiveness heart
    • prayer room sign-up card
  • inspect & stock bathrooms: toilet paper, paper towels, soap, trash
    • ensure both bathrooms are marked for the appropriate weekend (double men or women)

During Weekend

  • give prayer sign-up cards to conference lead
  • inspect conference room: straighten chairs/tables and collect trash from tables & bags
  • monitor bathrooms (extra supplies in snack shack)
  • restock table supplies as needed: food, tissues, ministry items for talks
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel

Sunday Shut-down (After lunch / baptisms)

  • wipe down tables
  • empty Trash
  • reset for next weekend or inventory & pack supplies (give list of needed items to Holli) *as instructed: leave if another weekend immediately follows

Chapel & Media Teams

Before weekend starts: (Friday afternoon)

  • set up Holy of Holies
  • place 2 round tables up front (both sides) and decorate
  • setup chairs to accommodate guest count (orient facing Holy of Holies/altar)
  • place tissues throughout chapel
  • place mints under front 2 center chairs
  • check supplies in storage, ensure all items needed for chapel services are available
  • make nail necklaces (as needed)
  • charge up-lights and place along outer wall chairs (plugged in all weekend)

During Weekend

  • set worship atmosphere in chapel (music)
  • keep up-lights on all weekend
  • turn candles in Holy of Holies on and on both side tables before services (change batteries as needed)
  • catch and cover guests during ministry (pull in members from other teams as needed)
  • be involved in worship and attentive to guest
  • reset chapel: straighten chairs as needed, empty trash, restock tissues and mints, set up for next chapel service
  • participate in foot washing service (sat. afternoon chapel) & participate in cardboard christian (sat. night dinner)
      • meet during sat. lunch in chapel


After Guest go to Throne Room

  • straighten & Inventory supplies on chapel shelves (give list of needs to Susan)
  • set up for final talk (conference chair, music stand)
  • set up for alabaster dance (3 ottoman seats - maybe)
  • ensure individual anointing oils for guests and tissues are in altar

Chapel Shut-down

  • straighten Holy of Holies
  • straighten chairs
  • empty trash
  • vacuum
  • open blinds
  • turn off all lights


Prayer Team

Before weekend starts: (Friday afternoon)

  • establish & inspect prayer rooms
  • check supplies: tissues, anointing oil, trash cans, mints, chairs (3-4)
  • prayer escorts begin adding guests names to prayer sign-up sheet (see conference lead)

During Weekend

  • meet with prayer team (during sat. morning chapel)
  • report to prayer team lead for room and partner assignment
  • keep prayer rooms clean and stocked
  • assist where needed on weekend when not in prayer
  • participate in cardboard christian (sat. night dinner)
    • meet during sat. lunch in chapel
  • Prayer Escorts: work through prayer sign-up sheet
    • ensure prayer room numbers and sheets are taped to doors
    • add guests to prayer sign-up (see conference lead for sign-up cards)
    • check with prayer room members for relationship conflicts before pulling guests
    • pull guests from conference and escort to prayer room (1 guest per table)
      • confirm guest is comfortable with someone of the opposite sex in prayer room (as necessary)
      • document prayer team members and start and finish times on Prayer Room sheet
    • communicate to prayer lead progress each day

Sunday Shut-down (when prayer rooms are closed)

  • return chairs to proper location
  • remove HSE supplies: trashcans, mints, paper on doors
  • give all prayer papers to registration lead


Kitchen & Dining Team

Before weekend starts: (Friday afternoon)

  • inspect dining room: report to kitchen lead for further kitchen assignments & instructions
  • straighten tables and chairs
  • inspect bathrooms & stock as necessary (toilet paper, paper towels, soap)

During Weekend

  • Report to Kitchen Lead for further Kitchen assignments & instructions
  • stage serving area: plates, utensils, and napkins. cups and ice at beverage station
  • assist kitchen lead in meal preparation
  • assist guests with beverage refills, serve dessert at tables (cookies)
  • clean-up following dinner: clear and wipe tables, straighten chairs, sweep, empty trash, inspect/restock bathrooms

Sunday Shut-down (following Throne Room)

  • report to kitchen lead for further kitchen assignments & instructions
  • assist throne room team in clearing tables (throne room lead)
  • wash dishes and begin to pack-up supplies (see kitchen Lead) *as instructed: leave if another weekend immediately follows)
  • sweep floor
  • reset tables and chairs in dining hall
  • inspect bathrooms: clean and empty trash
  • inventory kitchen supplies (give needs lists to Holli)