Team Assignments can change to meet Encounter Weekend needs. Due to different schedules, room assignments are made according to teams.
September 17th - 19th, 2021
Keep in mind, team responsibilities can be altered or adjusted to meet encounter weekend needs. Please see Team Lead
for any questions related to responsibilities.
Before weekend starts: (Friday afternoon)
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Prayer walk dorms and rooms, anoint with anointing oil
During weekend:
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Available throughout the weekend to intercede during all Conference sessions, Individual prayer times, and Chapel
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Remains mindful to keep individual guest prayer needs for Chapel time
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Remains sensitive to the Spirit throughout the weekend, communicating words of knowledge from Holy Spirit to Intercession lead
Before weekend starts: (Friday afternoon)
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Inspect Room (trash, bed/lighting issues, bugs, etcs.)
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Open blinds (Keep closed for Summer Weekends)
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Turn on Lights in Hall & Rooms (Rooms: not all lights, make inviting)
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Set Room Temperature to 70 degrees (AC summer, Heat winter)
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Stock Rooms
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Toilet paper (1 on roll and 1 back up on toilet)
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Paper Towels (1 per sink)
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Soap (1 per sink)
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Tissues (1 per room)
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Extra Supplies Basket (1 per room)
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Trash Cans empty with bag
Friday, as Guests Arrive:
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Report to Hope Hall (following team prayer)
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Assist guests as they check-in
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Help welcome, make them feel at home
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Help unpack car
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Offer to assist them settling into room
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Direct or take to Dinning Hall for Dinner (6:45 - 7:30 PM)
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Meet with Dorm Lead once Conference begins
During weekend:
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Wake guest (as requested)
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Ensure guests are at proper location
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Chapel by 8:20 AM (Chapel at 8:30 AM)
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Conference after Sat. afternoon break (time varies)
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Chapel after Sat. Dinner (time varies
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Vacuum/Sweep floors (as needed)
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Clean/Restock bathrooms (supplies in lobby of Hope Hall)
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Empty Trash (trash in grey can at dorm)
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Make Beds
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Lay papers and bottled water (Night) on beds
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Cardboard Christian & Foot Washing (Sat. Night Chapel)
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Meet during Sat. Lunch in Chapel
Sunday Shut-down
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Pick up trash/debris on floors
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Inspect for left items (leave in lobby)
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Wipe down countertops/sink/mirrors (Do not use chemical cleaners, WATER ONLY)
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Remove Hair from shower
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Brush toilet (as needed)
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Empty all trash (pull big can to front porch)
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Pull soap, baskets, paper products (leave 1 toilet paper on roll) *Only if instructed, if another weekend does not immediately
follow
Before weekend starts: (Friday afternoon)
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Inspect room: trash, close blinds, set temp to 70 degrees
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Set tables: 5-6 per table (Women); 4 per table (Men & Teens)
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Tape trash bags (2 per table)
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Stage Tables
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Table Name
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Tissues
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Food Baskets
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Guest Name
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Notebook & Pen
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Ministry Papers
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Release Forms (Adult Weekends)
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Forgiveness Heart
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Prayer Room Sign-up card
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Inspect & Stock Bathrooms: toilet paper, paper towels, soap, trash
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Ensure both bathrooms are marked for the appropriate weekend (double men or women)
During Weekend
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Give prayer Sign-up cards to Conference Coordinators
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Inspect Conference Room:
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Straighten chairs/tables
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Collect trash from tables & bags
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Monitor Bathrooms (extra supplies in Store-room)
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Restock table supplies as needed: food, tissues, ministry items for talks
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Cardboard Christian & Foot Washing (Sat. Night Chapel)
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Meeting during Sat. Lunch in Chapel
Sunday Shut-down (following Faith & Healing Talk
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Vacuum
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Wipe down tables
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Empty Trash
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Reset for next weekend or Inventory & pack supplies (Give list of needed items to Holli) *As instructed: leave if another weekend immediately
follows)
Before weekend starts: (Friday afternoon)
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Vacuum (as necessary)
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Set up Holy of Holies
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Place 2 round tables up front (both sides) and decorate
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Straighten chairs (reorient vertically facing Holy of Holies)
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Check curtains for gaps and clip (extra pins in Chapel storage room)
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Place tissues throughout Chapel
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Place mints under front 2 center chairs
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Check supplies on shelves, ensure all items needed for Chapel services are available
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Make nail necklaces (as needed)
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Charge up-lights and place along outer wall along guests' chairs (pink women/blue men)
During Weekend
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Set worship atmosphere in Chapel (music)
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Charge up-lights
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Light candles in Holy of Holies and on both side tables before services (replace as needed)
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Catch and cover guests during ministry (pull in members from other teams as needed)
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Be involved in Worship and attentive to guest
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Reset Chapel (vacuum and straighten chairs as needed
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Empty trash
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Restock tissues and mints
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Set up for next Chapel service
Sunday
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Sunday Morning (Following Marriage Ceremony)
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Vacuum (as needed)
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Reset Chapel for communion setting at 11 AM for intro to Throne Room
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After Guest go to Throne Room
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Break down Chapel *As instructed: leave if another weekend immediately follows)
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Reorient chairs (horizontally)
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Straighten & Inventory supplies on Chapel shelves (Give list of needs to Susan Logan)
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Set up for Final talk (Conference Chair)
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Set up for Alabaster Jar (3 ottoman seats)
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Ensure anointing oil and tissues are available for Anointing Ceremony
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Chapel Shut-down
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Vacuum floor (as needed)
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Straighten chairs
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Empty Trash
Before weekend starts: (Friday afternoon)
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Establish & Inspect Prayer Rooms: clean or organize, vacuum (as necessary)
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Check all supplies: tissues, anointing oil, trash cans, mints, chairs (3)
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Prayer Escorts - begin adding Guests names to prayer sign-up sheet (see Conference
Coordinators)
During Weekend
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Meet with Prayer Team (During end of Sat. morning Chapel)
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Report to Prayer Team Lead for room and partner assignment
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Keep prayer rooms clean and stocked
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Assist where needed when not in prayer (see Jessica Fields)
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Prayer Escorts: work through Prayer
Sign-up sheet
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Ensure all Prayer Room Numbers and
documentation sheets are taped to doors
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Continue to add guests to Prayer Sign-up (see
Conference Coordinators for cards)
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Check with prayer room members for
relationship conflicts before pulling guests
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Pull Guest from Conference and Escort to
Prayer Room (1 guest per table)
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Confirm guest is comfortable with
someone of the opposite sex in prayer room (as necessary)
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Document Prayer Team members and start
and finish times on Prayer Room sheet
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Communicate to Prayer Lead progress each
day
Sunday Shut-down (when prayer rooms are closed)
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Vacuum (as necessary)
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Return Chairs to proper location
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Remove HSE supplies: trashcans, mints, paper on doors (Give papers to Jessica Fields)
Before weekend starts: (Friday afternoon)
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Inspect Dinning Room: Report to Kitchen Lead for setup instructions for
Dinning Hall & Kitchen
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Straighten tables and chairs
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Inspect bathrooms & stock as necessary (toilet paper, paper towels, soap)
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Report to Kitchen Lead for further Kitchen assignments & instructions
During Weekend
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Report to Kitchen Lead for further Kitchen
assignments & instructions
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Stage serving area: plates, utensils, and napkins. Cups and Ice at beverage station
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Assist Kitchen Lead in mean preparation
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Assist guests with beverage refills, serve dessert at tables (cookies)
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Clean-up following dinner
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Clear and wipe tables
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Straighten Chairs
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Sweep
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Empty Trash
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Inspect/Restock Bathrooms
Sunday Shut-down (following Throne Room)
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Report to Kitchen Lead for further Kitchen
assignments & instructions
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Assist Throne Room team in clearing tables (Susan Logan Throne Room Lead)
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Wash dishes and begin to pack-up supplies (see Kitchen Lead) *As instructed: leave if another weekend immediately follows)
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Reset tables and chairs in Dining Hall
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Inspect Bathrooms: empty trash
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Inventory Kitchen supplies (Give needs lists to Chris Hughes)