Boys' Encounter Team Assignments

Team Assignments can change to meet Encounter Weekend needs. Due to different schedules, room assignments are made according to teams. Roommate request are honored as best as possible, but are prioritized by team assignments first. (Note: Only Dorm team is housed with guests)

July 17th - 19th, 2020

Keep in mind, team responsibilities can be altered or adjusted to meet encounter weekend needs. Please see Team Lead for any questions related to responsibilities.

Before weekend starts: (Friday afternoon)

• Prayer walk dorms and rooms, anoint with anointing oil
  

During weekend:

• Available throughout the weekend to intercede during all Conference sessions, Individual prayer times, and Chapel
  
• Remains mindful to keep individual guest prayer needs for Chapel time
• Remains sensitive to the Spirit throughout the weekend, communicating words of knowledge from Holy Spirit to Intercession lead

Before weekend starts: (Friday afternoon)

• Inspect Room (trash, bed/lighting issues, bugs, etcs.)
• • Open blinds (Keep closed for Summer Weekends)
  • Turn on Lights in Hall & Rooms (Rooms: not all lights, make inviting)
  • Set Room Temperature to 70 degrees (AC summer, Heat winter)
• Stock Rooms
• • Toilet paper (1 on roll and 1 back up on toilet)
  • Paper Towels (1 per sink)
  • Soap (1 per sink)
  • Tissues (1 per room)
  • Extra Supplies Basket (1 per room)
  • Trash Cans empty with bag

Friday, as Guests Arrive:

• Report to Hope Hall (following team prayer)
• Assist guests as they check-in
• • Help welcome, make them feel at home
  • Help unpack car
  • Offer to assist them settling into room
  • Direct or take to Dinning Hall for Dinner (6:45 - 7:30 PM)
  • Meet with Dorm Lead once Conference begins

During weekend:

• Wake guest (as requested)
• Ensure guests are at proper location
• • Chapel by 8:20 AM (Chapel at 8:30 AM)
  • Conference after Sat. afternoon break (time varies)
  • Chapel after Sat. Dinner (time varies
• Vacuum/Sweep floors (as needed)
• Clean/Restock bathrooms (supplies in lobby of Hope Hall)
• Empty Trash (trash in grey can at dorm)
• Make Beds
• Lay papers and bottled water (Night) on beds
• Cardboard Christian & Foot Washing (Sat. Night Chapel)
• • Meet during Sat. Lunch in Chapel

Sunday Shut-down

• Pick up trash/debris on floors
• Inspect for left items (leave in lobby)
• Wipe down countertops/sink/mirrors (Do not use chemical cleaners, WATER ONLY)
• Remove Hair from shower
• Brush toilet (as needed)
• Empty all trash (pull big can to front porch)
• Pull soap, baskets, paper products (leave 1 toilet paper on roll) *Only if instructed, if another weekend does not immediately follow
  

Before weekend starts: (Friday afternoon)

• Inspect room: trash, close blinds, set temp to 70 degrees
• Set tables: 5-6 per table (Women); 4 per table (Men & Teens)
• Tape trash bags (2 per table)
• Stage Tables
• • Table Name
  • Tissues
  • Food Baskets
  • Guest Name
  • Notebook & Pen
  • Ministry Papers
  • • Release Forms (Adult Weekends)
    • Forgiveness Heart
    • Prayer Room Sign-up card
• Inspect & Stock Bathrooms: toilet paper, paper towels, soap, trash
• • Ensure both bathrooms are marked for the appropriate weekend (double men or women)

During Weekend

• Give prayer Sign-up cards to Conference Coordinators
• Inspect Conference Room:
  
• • Straighten chairs/tables
  • Collect trash from tables & bags
• Monitor Bathrooms (extra supplies in Store-room)
• Restock table supplies as needed: food, tissues, ministry items for talks
• Cardboard Christian & Foot Washing (Sat. Night Chapel)
• • Meeting during Sat. Lunch in Chapel

Sunday Shut-down (following Faith & Healing Talk

• Vacuum
• Wipe down tables
• Empty Trash
• Reset for next weekend or Inventory & pack supplies (Give list of needed items to Holli) *As instructed: leave if another weekend immediately follows)
  

Before weekend starts: (Friday afternoon)

• Vacuum (as necessary)
• Set up Holy of Holies
• Place 2 round tables up front (both sides) and decorate
• Straighten chairs (reorient vertically facing Holy of Holies)
• Check curtains for gaps and clip (extra pins in Chapel storage room)
• Place tissues throughout Chapel
• Place mints under front 2 center chairs
• Check supplies on shelves, ensure all items needed for Chapel services are available
• Make nail necklaces (as needed)
• Charge up-lights and place along outer wall along guests' chairs (pink women/blue men)

During Weekend

• Set worship atmosphere in Chapel (music)
• Charge up-lights
• Light candles in Holy of Holies and on both side tables before services (replace as needed)
• Catch and cover guests during ministry (pull in members from other teams as needed)
• Be involved in Worship and attentive to guest
• Reset Chapel (vacuum and straighten chairs as needed
• • Empty trash
  • Restock tissues and mints
  • Set up for next Chapel service

Sunday

• Sunday Morning (Following Marriage Ceremony)
• • Vacuum (as needed)
  • Reset Chapel for communion setting at 11 AM for intro to Throne Room
• After Guest go to Throne Room
• • Break down Chapel *As instructed: leave if another weekend immediately follows)
  • Reorient chairs (horizontally)
  • Straighten & Inventory supplies on Chapel shelves (Give list of needs to Susan Logan)
  • Set up for Final talk (Conference Chair)
  • Set up for Alabaster Jar (3 ottoman seats)
  • Ensure anointing oil and tissues are available for Anointing Ceremony
• Chapel Shut-down
• • Vacuum floor (as needed)
  • Straighten chairs
  • Empty Trash

Before weekend starts: (Friday afternoon)

• Establish & Inspect Prayer Rooms: clean or organize, vacuum (as necessary)
  
• Check all supplies: tissues, anointing oil, trash cans, mints, chairs (3)
• Prayer Escorts - begin adding Guests names to prayer sign-up sheet (see Conference Coordinators)

During Weekend

• Meet with Prayer Team (During end of Sat. morning Chapel)
• Report to Prayer Team Lead for room and partner assignment
• Keep prayer rooms clean and stocked
  
• Assist where needed when not in prayer (see Jessica Fields)
• Prayer Escorts: work through Prayer Sign-up sheet
• • Ensure all Prayer Room Numbers and documentation sheets are taped to doors
  • Continue to add guests to Prayer Sign-up (see Conference Coordinators for cards)
  • Check with prayer room members for relationship conflicts before pulling guests
  • Pull Guest from Conference and Escort to Prayer Room (1 guest per table)
  • • Confirm guest is comfortable with someone of the opposite sex in prayer room (as necessary)
    • Document Prayer Team members and start and finish times on Prayer Room sheet
  • Communicate to Prayer Lead progress each day

Sunday Shut-down (when prayer rooms are closed)

• Vacuum (as necessary)
• Return Chairs to proper location
• Remove HSE supplies: trashcans, mints, paper on doors (Give papers to Jessica Fields)

Before weekend starts: (Friday afternoon)

• Inspect Dinning Room: Report to Kitchen Lead for setup instructions for Dinning Hall & Kitchen
  
• Straighten tables and chairs
• Inspect bathrooms & stock as necessary (toilet paper, paper towels, soap)
• Report to Kitchen Lead for further Kitchen assignments & instructions
  

During Weekend

• Report to Kitchen Lead for further Kitchen assignments & instructions
• Stage serving area: plates, utensils, and napkins. Cups and Ice at beverage station
• Assist Kitchen Lead in mean preparation
• Assist guests with beverage refills, serve dessert at tables (cookies)
• Clean-up following dinner
• • Clear and wipe tables
  • Straighten Chairs
  • Sweep
  • Empty Trash
  • Inspect/Restock Bathrooms

Sunday Shut-down (following Throne Room)

• Report to Kitchen Lead for further Kitchen assignments & instructions
• Assist Throne Room team in clearing tables (Susan Logan Throne Room Lead)
  
• Wash dishes and begin to pack-up supplies (see Kitchen Lead) *As instructed: leave if another weekend immediately follows)
• Reset tables and chairs in Dining Hall
• Inspect Bathrooms: empty trash
• Inventory Kitchen supplies (Give needs lists to Chris Hughes)